Specialist Status
Your partner for the precise execution of complex event projects.
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“Just in Time” is our promise. We deliver precision when the spotlight is on.
Europe-wide Mission
Our route takes us to the largest venues and trade fairs in more than 30 countries. Join us!
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FAQ
What is meant by event logistics?
Event logistics encompasses the time-critical planning and execution of transport operations for trade fairs, concerts, and roadshows. The focus is on precise timing (just-in-time), the handling of sensitive equipment, and customs clearance (Carnet ATA). Specialized vehicles such as mega trailers ensure smooth operations at international venues.
What are the key services in event logistics?
The core services include the secure transport of event technology, professional trade fair handling (including empty packaging storage), specialized touring logistics, and customs clearance (Carnet ATA). A full-service partner such as BKD also covers strategic route planning and on-site support at venues.
How do you successfully plan event logistics?
Successful planning is based on a detailed schedule that takes into account loading and unloading slots (slot management) as well as buffer times for customs clearance. Also important are a preliminary site inspection of the venue (access routes, ramps) and the selection of the right fleet/equipment, such as mega trailers with 3 m internal height.
What challenges arise in the logistics of major events?
The biggest challenges are extremely tight time windows (just-in-time), complex approval procedures for Sundays and public holidays, and the security of highly sensitive equipment. BKD addresses these through double-driver crews, GPS real-time tracking, and decades of experience at international large-scale venues.
Which technologies are used in event logistics?
Modern logistics uses GPS-enabled real-time monitoring, digital slot management systems for trade fair sites, and cloud-based document management for customs documents. This technology ensures maximum transparency and security throughout the entire transport chain.
How does customs clearance work for events in non-EU countries?
For non-EU countries such as Switzerland, the UK, or Norway, an ATA Carnet is usually used. This document permits the temporary, duty-free import of equipment. An experienced logistics partner handles the complete preparation and ensures proper clearance at border crossings.
What role does empty packaging handling play at trade fairs?
Empty packaging (cases, pallets, packaging materials) may not remain at the stand during the trade fair. A logistics specialist collects it directly after setup, stores it securely, and returns it to the stand in good time for dismantling – a critical factor for a smooth, stress-free process.
When is an ATA Carnet required for transport?
An ATA Carnet is required when equipment is temporarily imported into non-EU countries (e.g. Switzerland, the UK, Norway). It serves as a "passport for goods" and ensures that no import duties are incurred, provided the goods are fully re-exported.
How is empty packaging handling managed at international trade fairs?
During the course of a trade fair, packaging and cases (empties) must be professionally stored, as there is no space at the stand. A specialist trade fair logistics provider handles collection from the stand, secure storage, and priority return delivery immediately after the end of the trade fair.
What is the difference between standard freight forwarding and specialized event logistics?
Standard freight forwarders often deliver only curbside. Event logistics encompasses precise timing (just-in-time), handling at challenging venues without ramps, and the protection of sensitive equipment (lighting, sound, instruments) through air-suspended vehicles and experienced personnel.
Contact
We bring your project to life!
Your contact person
Kamil di Muro
Managing Director and your specialist in event and project logistics